Minutes from the January 24, 2010 Board Meeting

The Milford Board Meeting was held on Sunday, January 24, 2010 at South Cobb Public Library.  The meeting was called to order by President Kim McCall at 2:52PM.

The agenda was as follows:

1.  Call to Order

2.  Roll Call

The following board members were present:

Kim McCall, President

Shaunta Cooke, Girls Athletic Director (Cheer Director)

Kim Holmes, Girls Equipment Manager (Assistant Cheer Director)

Rudy Sims, Equipment Manager

James Howell, Cobb County Parks & Recreation

The following board members were absent:

Lawrence Shadd, Boys Athletic Director

3.  Adopt Agenda

Kim McCall offered a motion to approve the agenda.  It was seconded by Shaunta Cooke.  The agenda was approved (as is).  There were no changes needed. The motion was carried.

4.  Reading of last meeting minutes

The minutes were forwarded to the board members prior to the meeting for review.  Kim McCall offered a motion to accept last meeting’s minutes.  Rudy Sims seconded the motion.  The motion was carried.

5.  Old Business

A. Bank Accounts:

Shaunta Cooke & Kim McCall will meet during the week of January 25, 2010 to get the names changed on the cheer account.  As for the football account, Shawn Moffett’s name has been removed from the account.  The only name on the account is Kim McCall.  Once a Vice-President and Treasurer is in office, their names will be added to the account.

B. 503c:

Shawn Moffett’s name has been removed from the 503c information and Kim McCall’s name has been added.  The total cost paid was $85.  Milford Youth Organization did not file in 2009, therefore, we owed $30 for 2009 + $25 late fee for 2009 + $30 for 2010.

C.  Outstanding Items from Transfer of Business:

Only one set of keys for the park was turned in to James Howell. With the exception of the one set of keys, the past president still has not given any transfer of business items. The lock for the Equipment Room has been changed.  James Howell has provided Kim McCall with the insurance information.  Kim will pay the insurance for the park this week.

6. New  Business

A. Finances (Cheer & Football)

Kim McCall provided the bank statements for the cheer & football accounts.  The cheer account balance as of 01/24/2010 was $42.39.  The football account balance as of 01/24.2010 was $4,731.77.  Kim McCall received a bill from Southern Concessions for the 2 slush machines in the amount of $674.95.  She will pay this bill this week.

B.  Budget & Inventory (Cheer & Football)

Shaunta Cooke & Rudy Sims will need to provide Kim McCall with the forecasted budget for the 2010 year.  They also need to provide an inventory of what each one has in stock & they need to project what will be needed for the upcoming year.  They will need to provide this information via Excel.

C. Head Coach Applications (Received)

The following coaches have turned in their applications for the 2010 year.:

7yr – Demetrius Dallas

8yr – Brett Sims

9yr – Shawn Moffett

10yr – Andre’ Harris

11/12yr – Detrius McCall

D. Amend Bylaws

The bylaws will be updated to incorporate the cheerleaders. James Howell advised the board to go strictly by the bylaws and do not deviate from it.  A copy of the bylaws will be forwarded to the board members for review with the minutes.  They are to go over it and see if anything needs to be changed.  The board will go through the bylaws to see what needs to be changed at the next meeting.

E. Board Member Selection

James Howell pointed out who is able to cast a vote from the board.  He also stated we needed ½ plus 1 for a quorum to vote. The following “voting” board positions are open:  Vice President, Secretary, Treasurer & Concession Manager. We received 3 interest letters for Secretary: Kim Bouie, Audra Morley & Timisha Colyar.  Shaunta Cooke offered a motion to make Timisha Colyarr secretary.  Rudy Sims seconded the motion.  It was voted on and passed.  Only one person showed interest in the Web Master (Tony Brown) & Treasurer (Nichole Williams) positions. Shaunta Cooke offered a motion to accept Tony Brown & Nichole Williams.  Rudy Sims seconded the motion.  It was voted upon and passed.

F. Next Meeting Date:

The next board meeting is scheduled for Sunday, February 21, 2010 from 3-5pm at South Cobb Library on Clay Road.

7. Board Members Comments

We will introduce the new board members, vote on coaches & review/pass bylaws at the next board meeting.  Pro Sports has a Football & Cheerleading Showing on January 30, 2010 from 11AM-2PM.  Kim McCall will be attending & she invited Shaunta Cooke & Kim Holmes to attend as well.

8.  Adjournment

The meeting was adjourned at 3:45.