Constitution & By Laws
ARTICLE I
NAME
This organization shall be known as the MILFORD YOUTH ORGANIZATION, INCorporated.
Hereafter referred to as Milford Football Association or “The Association”.
ARTICLE II
OBJECTIVE
A. The objective of this Association shall be to implant firmly in the minds of the
boys and girls of the community the ideas of good sportsmanship, honesty,
loyalty, courage, physical fitness, self-discipline, and respect in order to
enable them to develop the skills necessary to become healthy, responsible,
principled adults.
B. This objective will be achieved by providing supervised instruction in the
sports of football and cheerleading. The supervisors shall constantly bear in
mind that the attainment of exceptional athletic skill or the winning of games
or competition is secondary to the prime objective of molding future men and
women.
C. In conducting the activities of this Association, the maximum benefits can be
obtained by following a theme of allowing Coaches to coach, Managers to
manage and the committees to function as defined in these By Laws.
ARTICLE III
LIABILITY
A. Milford Football Association Officers, Coaches, Managers, Referees, or
any other supervisory personnel are not responsible for injuries to persons
participating.
B. Players, Coaches, Cheerleaders, Managers, Officials, parents, and spectators
participate at their own risk.
ARTICLE IV
GOVERNMENT
A. The governing body of The Association shall be the Board of Directors
(hereafter known as the Board)
1. The Board shall consist of the following voting and non-voting
members, who are elected by the general membership with the
understanding they are not entitled to compensation for services:
a. President
b. Vice President
c. Secretary
d. Treasurer
e. Cheerleader Coordinator
f. Boys Athletic Director
g. Boys D-II Athletic Director
h. Football Equipment Manager
i. Cheerleading Equipment Manager (Non-voting)
j. Concession Manager
2. The Board will also include the following non-voting members who
are elected as indicated.
a. Immediate Past President
b. Team Representative – One from each Team (elected by
Parents of each Team).
c. Coaches Representative – One from each team (elected by
the Coaches).
d. Team/Squad Mother – One from each Team (elected by the
Coaches and parents).
e. Concession Stand Purchasing Agent – (appointed by the
Board of Directors).
B. The Board of Directors shall conduct the business of The Association as
Directed by these By Laws, then shall use guidelines provided by the
NWGYFL and then shall use Roberts Rules of Order.
C. Any Board Member that resigns or is expelled from a position shall no
longer be able to hold a Board position with the Milford Football
Association, Inc.
1. Expulsion: Board voted removal.
2. Resignation: Written notification.
D. Board Members shall be responsible for assisting at Registration.
E. Board Members are not required to pay for their children to participate.
They will be required to issue a check for participation cost to the Treasurer.
In the event the Board member resigns or is expelled, said check will be
deposited into the general account.
F. Board members are not required to perform concession stand duties during
home games.
G. Each member of the Board is subject to a background check and may be
removed from their position subject to the results of the background check.
H. The election of voting officers of the Board shall be held in accordance with
Article IX.
DUTIES
A. President
1. The President and Chairman of the Board of Directors shall be one and
the same.
2. Votes only when voting are by ballot or to break a tie.
3. Serves as Chairman of the Board of Directors and presides over all
meetings of the Board and all membership meetings. Preserves order
throughout meetings and decides all parliamentary questions unless an
official Parliamentarian is present. May appoint a Sergeant at Arms
for each meeting or a permanent position during term of office.
4. Calls meetings of the Board and general membership in accordance with
these By Laws as well as other meetings deemed necessary.
5. Serves as an ex-officio member of all committees except the
nomination committee.
6. May delegate the authority to any Board member to act in his behalf
due to his absence and the absence of both the Vice President and
Secretary.
7. Appoints or authorizes special committees and membership thereof.
8. Shall consult with the officers and committee chairmen prior to each
membership meeting to ensure all details of the meeting are ready as
planned. Assists the Secretary in preparing an agenda for all meetings.
9. Shall appoint members to fulfill any vacancy in the Board of Directors
or coaching staffs subject to approval by the majority of the Board of
Directors.
10. Shall remove any Board member he feels is failing to discharge the
obligations of his/her office subject to approval by the majority of the
Board of Directors.
B. Administrative Vice President (Cheerleading)
1. Chairman of Cheerleading and presides over all cheerleading
meetings and all cheerleading membership meetings.
2. Is the purchasing agent for cheerleading equipment for The
Association and shall competitively price all equipment to be
purchased by at least two sources unless time dictates otherwise.
3. Calls meetings of Cheerleading and general membership in
accordance with these By Laws as well as others deemed necessary.
4. Shall appoint members to fulfill any vacancy in the coaching staff
subject to approval by the majority of the Board.
5. Has overall responsibility for the cheerleading program.
6. Responsible for gym rental for the cheerleading program.
7. Remains within budget and reports all income and expenses for
cheerleading to President of The Association.
8. Responsible for getting all copies of driver’s license and background
check forms completed for all cheerleading coaches and assistants.
9. Assigns all practice schedules and is authorized to call off
Cheerleading practices.
10. Will coordinate all Registration dates, equipment pick up and return,
etc.
11. Responsible for placement of all Cheerleaders on teams. Coordinates
which team goes to which gyms.
C. Vice President
1. Acts as the Chairman of the Board in the absence of the President.
2. Is the purchasing agent for football equipment for The Association
and shall competitively price all equipment to be purchased by at
least two sources unless time dictates otherwise.
3. Makes necessary purchases as authorized by the Board and provides
the Treasurer with copies of all invoices and purchase agreements as
soon as practicable to allow for concise budgeting.
4. Is responsible for condition and operation of the field before and after
home games.
5. May appoint himself/herself unpaid and non-voting assistants at
his/her discretion.
D. Secretary
1. Calls all meetings to order in the absence of the President and vice
President, or Administrative Vice President and presides until all
chairman pro-tempore is elected.
2. Handles all correspondence of The Association.
3. Records all business transactions and maintains accurate records of
all meetings including makers of motions, seconds of motions and
disposition of motions.
4. Prepares agendas for all meetings in coordination with the President
(football) and Administrative Vice President (cheerleading), showing
the order of business coming before the assembly.
5. Is prepared to read minutes of any previous meeting when asked to do
so.
6. Provides and maintains copies of the By Law, minutes, list of
standing committees, special committees, and any other documents
and correspondence required to conduct the business of The
Association.
7. Maintains updated membership information and will furnish such
information to any member upon request, provided that member does
not intend to use the information for commercial purposes.
8. Acts as custodian of all records except those specifically assigned to
others by the By Laws of The Association.
9. Acts as registrar during registration.
10. Provides Rosters to all Coaches.
11. Oversees the election process along with the nominating committee.
E. Treasurer
1. Receives and disburses all monies of The Association as prescribed in
the By Laws or as authorized by the action of the Board of Directors.
2. Provides Financial Statements/Treasurer Reports (either written or
oral) to The Association as directed by the President and/or Board of
Directors.
3. Prepares a Financial Report in writing and presents same at the
annual election meeting. This report will become a permanent record
of The Association.
4. Shall have the accounts examined by an outside auditor or auditing
committee composed of not less than three members. The auditing
committee shall be selected by the Board of Directors during the
annual election meeting. The auditor/auditing committee shall sign
the completed audit certifying its accuracy.
5. Signs or counter-signs all checks.
6. Chairs the Budget Committee to be formed during the January
turnover meeting in order to present the budget during the April
Board Meeting.
7. Turns all financial Books over to the new Treasurer by the end of the
fiscal year.
F. Boys Athletic Director
1. Has overall responsibility for coaching staffs. Must thoroughly
investigate any discrepancies involving Coaches and players reported
to him, as well as those of his own determination. If the actions
warrant, will recommend to the Board of Directors to place Coach(es)
on probation. Will determine improvement during probation or will
recommend suspension to the Board. If a Coach’s conduct violates
the objectives of The Association, he may recommend suspension and
replacement of a Coach(es) without first placing him on probation.
Recommendations to replace a Coach(es) must be in writing to the
Board of Directors.
2. Chairs Coaching Staff Meetings for the purpose of setting practice
schedules, Coach’s methods, and ensuring compliance with the North
Georgia Youth Football League regulations.
3. Presents the Board of Directors with schedules of competitive events
and practice sessions for approval.
4. Serves as the player agent for The Association. Investigates
suspected discrepancies or violations reported to him before, during,
or after a competitive event as well as those of his own
determinations and presents same to the Board of Directors for
resolution.
5. Serves as an advisor to any boy whose conduct is deemed detrimental
to a team and/or The Association. This advisory capacity is one that
should be considered secondary to that of the team’s Head Coach and
Team Representative as provided for in Article X. who deems it
“detrimental”??
6. Will be responsible for soliciting persons interested in becoming
Coaches the next season and will submit a complete list of all
applicants to the Board of Directors along with any recommendations
he may have.
7. Will coordinate the collection boy’s uniforms with the support of the
Equipment Manager and the coaching staffs.
8. Has the authority to call off Practice or to add a practice within
guidelines of NWGYFL.
9. If an equalization draft is used to select teams, the boys Athletic
Director will determine the placement of any new players added after
the draft based on team strengths or selection rotation.
G. Boys D-11 Athletic Director
1. Has overall responsibility for coaching staffs. Must thoroughly
investigate any discrepancies involving Coaches and players reported
to him, as well as those of his own determination. If the actions
warrant, will recommend to the Board of Directors to place Coach(s)
on probation. Will determine improvement during probation or will
recommend suspension to the Board. If a Coach’s conduct violates
the objectives of The Association, he may recommend suspension and
replacement of a Coach(s) without first placing him on probation.
Recommendations to replace a Coach(s) must be in writing to the
2. Chairs Coaching Staff Meetings for the purpose of setting practice
schedules, Coach’s methods, and ensuring compliance with the North
Georgia Youth Football League regulations.
3. Presents the Board of Directors with schedules of competitive events
and practice sessions for approval.
4. Serves as the player agent for The Association. Investigates
suspected discrepancies or violations reported to him before, during,
or after a competitive event as well as those of his own
determinations and presents same to the Board of Directors for
resolution.
5. Serves as an advisor to any boy whose conduct is deemed detrimental
to a team and/or The Association. This advisory capacity is one that
should be considered secondary to that of the team’s Head Coach and
Team Representative as provided for in Article X. who deems it
“detrimental”??
6. Will be responsible for soliciting persons interested in becoming
Coaches the next season and will submit a complete list of all
applicants to the Board of Directors along with any recommendations
he may have.
7. Will coordinate the collection boy’s uniforms with the support of the
Equipment Manager and the coaching staffs.
8. Has the authority to call off Practice or to add a practice within
guidelines of NWGYFL.
9. If an equalization draft is used to select teams, the boys Athletic
Director will determine the placement of any new players added after
the draft based on team strengths or selection rotation
H. Boys Equipment Manager
1. Will take a complete inventory along with outgoing Equipment
Manager by November 30th each year and determine quantities of
equipment items needed for upcoming year to take advantage of
dealer discounts offered in early December.
2. Will be responsible for the collection of all equipment and will
coordinate with the Boys Athletic Director for turn in dates and
ensure sufficient help to effectively classify equipment serviceability
or condition.
3. Will maintain a system for identifying equipment and reordering
equipment as it is issued both during registration and the season
including exchanges.
4. Will maintain records of any equipment issued to Coaches.
5. Will maintain acceptable levels of consumable items for repair or
replacement to equipment.
- Will provide the Board with an updated inventory during the annual
turnover meeting and will maintain a current inventory at all times.
7. Will supervise and work with a committee in reconditioning reusable
equipment.
8. Will ensure coaches and players have all equipment necessary to
conduct scheduled practices and games.
I. Girls Equipment Manager (Non-voting)
1. Will take a complete inventory along with outgoing Equipment
Manger by November 30th each year and determine quantities of
equipment needed for the upcoming year to take advantage of dealer
discounts offered in December.
2. Will be responsible for the collection of all equipment and will
coordinate with the Girls Athletic Director for turn in dates and
ensure sufficient help to effectively classify equipment serviceability
or condition.
3. Will maintain a system for identifying equipment and for reordering
equipment as it is issued both during registration and the season
including exchanges.
4. Will maintain acceptable levels of consumable items for repair or
replacement to equipment.
5. Will provide the Board with an updated inventory during the annual
turnover meeting and will maintain a current inventory at all times.
6. Will supervise and work with a committee in reconditioning reusable
equipment.
J. Concession Stand Manager
1. Shall have overall responsibility for the operation of the Concession
Stand and the safekeeping of all monies generated during sales.
2. Shall be responsible for accurate records of purchases and sales and
provide an inventory system for complete tracking of goods for sale
and keep different sources revenue separate.
3. Shall coordinate with the Treasurer to ensure all purchases are made
by check, credit card, or authorized billing to the greatest extent
possible and ensure monies are ready for deposit in a timely fashion.
4. Shall coordinate with the team/squad mothers and ensure the
concession stand is adequately staffed for the team/squad to be
responsible for the manning requirements and concession stand
operations.
5. Shall work with the Concession Stand Purchasing Agent to ensure
concession stand is adequately stocked.
6. Shall coordinate and be responsible for all advertising and promotion
activities.
- Shall coordinate other fund-raising activities, including annual
Sponsorships for the teams/squads; Homecoming activities; annual
yearbook publication; other sales and marketing activities.
8. Can appoint unpaid and non-voting assistants at his/her discretion;
providing that any assistant that will have access to proceeds passes a
background check.
K. Immediate Past President
1. Shall work closely with the newly elected Board to provide continuity
of the objectives and practices of The Association.
2. May serve on any committees as may be deemed necessary.
L. Team Representative
1. Shall function as a team manager and handle the administrative duties
of the team insofar as certification of players and maintaining
accurate records on members of the team.
2. Shall be responsible along with the Coach’s Representative with
keeping track of plays during games to ensure compliance with the
By Laws.
3. Shall act as arbitrator, if possible, in the event of grievances from
parents, players, or other members.
M. Coaches Representative
1. Shall act as the Coaches’ representative at all Board meetings and
will bring the feelings of the coaching staff to the Board meetings.
2. Shall be responsible along with the Team Representative with
keeping track of plays during games to ensure compliance with the
By Laws.
N. Team/Squad Mother
1. Assist Team Representative and Coaches during the certification
process to ensure all birth/health certificates are returned to parents
expeditiously.
2. Work with the Concession Stand Manager to schedule workers.
3. Assist the Association with fund raising activities.
4. Work together to plan the post-season banquets and assist the
Secretary with accurate list for trophies.
5. Assist the Association, Girls Athletic Director, and Assistant Girl
Athletic Director for Homecoming activities.
ARTICLE V
COACHING STAFF
- All persons nominated and approved for the coaching staffs of football and
cheerleading (Head Coaches and assistant coaches) will be subject to a
mandatory background check. The board can remove any previously approved
coach from their position based upon the results of the background check.
B. The coaching staff for each football team shall consist of one Head Coach and
a maximum of five Assistant Coaches. The inclusion of the Team
Representative and Coaches Representative shall serve to limit the number of
adults authorized on the sidelines during scheduled games to a maximum of
six.
1. The selection of all Football Coaches and Assistant Coaches will be
from applications received from the Boys Athletic Director and will
be selected by the Board.
2. Selections will be for one season only.
3. The Board of Directors maintains the right to deny any person a
coaching position.
C. The coaching staff for each cheerleading squad shall consist of one Head
Coach and one Assistant Coach.
1. The selection of all Cheerleading Coaches will be from application
received from the Girls Athletic Director and will be selected by the
Board.
2. Selections will be for one season only.
3. The Board of Directors maintains the right to deny any person a
coaching position.
D. In the event a Coach resigns or is expelled from their position, they cannot
return as a Coach with the MILFORD YOUTH ORGANIZATION, INC. for one
calendar year from the time of resignation or expulsion.
1. Expulsion: Board voted removal.
2. Resignation: Written notification.
E. Duties of the Coaching Staff are as follows:
1. Teaching of the basic fundamentals of the sport, including physical
conditioning of players, shall be foremost to teaching of strategy.
3. Teaching of the competitive game in such a manner that the individual
player will obtain a thorough knowledge of the correct method of
participation, whether or not the skill to compete is in fact obtained.
4. To provide equal opportunity to each player to try out for the position
of his choice. The coaching staff will obtain the players preference as
soon as the player is properly registered. Tryouts shall be held no
later than the third practice session following the formation of the
team.
5. To abide by all decisions made by the Board of Directors.
6. To abide by the rules of the NORTH WEST GEORGIA YOUTH FOOTBALL LEAGUE .
7. To attend any certification/training classes set by the Board of
Directors as criteria to participate at Milford as a coach.
8. Responsible for any practice/game equipment issued by the
Equipment Manager.
9. Coordinate all administrative functions through the Team
Representative or the Team/Squad Mother to alleviate distractions
during practices.
10. Adhere to practice schedules set by the Boys/Girls Athletic Director
and attend any meetings scheduled as the Boys/Girls Athletic
Director or the Board may deem necessary.
11. To be available for any meetings called by the Team Representative in
the hearing and resolution of grievances as long as the meeting time
and place reasonable and adequate advance notice is given.
12. To ignore any comments that may be considered complaints unless
the complaint or grievance is handled in accordance with Article X of
these By Laws.
13. Any and all Coaches are personally responsible for their own actions.
14. Will assist in the registration to answer questions that members may
have and to assist in the selection of properly sized uniform items.
15. For collecting all Association issued equipment from each team
member. The Head Coach will jointly inventory the equipment with
the Equipment Manager within one week of the final game of the
season. The Head Coach will ensue that all practice/game equipment
issued to his team is accounted for. When a player quits, the Head
Coach is responsible for collecting all Association equipment of that
individual. The Head Coach will not be considered for a coaching
position the following year if all equipment is not turned in.
Exception must be in writing and approved by the Board.
ARTICLE VI
MEMBERSHIP
A. The immediate adult family members of:
1. Any Player/Cheerleader who was an active participant with The
Association at the end of the season of the prior year and completes
registration for the current year.
2. Any child meeting the age and weight requirements for football and
the age requirement for cheerleading and completes registration.
3. The coaching staff.
B. Any other interested adult who meets the following requirements:
1. Request membership.
2. Payment of $5.00 fee (coaching staff excluded).
3. Completes and signs membership form.
ARTICLE VII
FINANCIAL POLICY
A. The Board shall decide all matters pertaining to the finances of The
Association and as stated in these By Laws. All funds shall be placed in a
common Treasury. The expenditure of all funds shall not give any team or
individual an advantage over another. The Board will determine the funds
allocated for each participant or team.
B. Contribution and/or gifts of any type not sanctioned by the Board to
individuals or teams shall not be allowed. Any and all contributions and the
solicitation of the same shall be for The Association as a whole and may not
be done with out prior approval from the Board.
C. To provide internal control, all The Association checks will require the
signature of an authorized signer plus another member of the Board.
Signatures should not be from members of the same family.
D. Since membership in The Association is not based on the ability to pay,
request for hardship may be submitted to the Registrar by any Board
Member and a determination of fees (if any) shall be made and presented to
the Board for approval. The Board will not be informed of the names unless
absolutely necessary and will be kept abreast of the number of hardships.
E. In the event of dissolution, the residual assets of The Association will be
turned over to one or more organizations which themselves fall under the
rule 501c(3) of the Internal Revenue Code or to the Federal, State, or local
government for exclusive public purpose.
ARTICLE VIII
MEETING
A. Membership Meetings
1. Will be held twice yearly (as a minimum)
2. The time and location will be announced by The Association President
at least one week prior to the meeting and will be held whether or not
the President or Vice President is able to attend. A presiding officer
shall be determined in accordance with the By Laws.
B. Board of Directors Meetings
- Will be held monthly.
2. May be attended by any member of The Association unless the Board
is having a closed meeting. Any member wishing to attend should
notify the President (Football), and the Administrative Vice President
(Cheerleading) and be advised of the time and location of the meeting.
3. Committee Chairmen are expected to attend Board meetings when
asked to do so by the President, provided reasonable notice is given.
4. A joint Board (out-going and in-coming) meeting will be held prior to
the 15th of January for the purpose of a turnover and to complete the
Financial reports, prepare tax returns, sign bankcards, and close out all
previous years business.
C. Committee Meetings
1. May be called by Committee Chairmen. All committee members are
expected to attend provided sufficient notice is given.
2. Shall elect a Secretary to record minutes of the meetings. All minutes
will be turned over to the succeeding Chairman with a copy to the
Secretary of the Board of Directors.
ARTICLE IX
ELECTIONS
A. Elections of voting members of the Board of Directors shall be as follows:
1. Prior to the 1st of September, the President will appoint a nominating
Committee Chairman, who, along with at least (1) member
representing each football and cheerleading weight division will form
the nominating committee.
2. Shall elect a Secretary to record the minutes of the meetings. All
minutes will be turned over to the succeeding Chairman with a copy
to the Secretary of the Board of Directors.
3. The slate of candidates along with their signed consent will be
presented to the general membership at the October membership
meeting. Voting shall be by ballot.
4. The presiding officer at the October membership meeting shall
appoint teller to count the ballots. The number of tellers will be at
least (3) and no more than (7).
5. Voting will take place during year-end banquets and results will be
posted on the Milford Warrior website.
B. Coaches Representatives
1. Will be elected by the Coaches.
2. The selection will be determined by the 15th of August and the name
provided to The Association Secretary.
C. Team Representatives
1. Will be elected by the parents of each team.
2. The selection will be determined by the 15th of August and the name
provided to The Association Secretary.
D. Team/Squad Mother
1. Will be elected by the Coaches and the parents of each team.
2. The selection will be determined by the 15th of August and the name
provided to The Association Secretary.
ARTICLE X
GRIEVANCES
A. Child participation grievances will be processed as follows:
1. In the event a parent feels that his/her child is not being treated fairly
or is the subject of biased treatment, the parent shall contact the Team
Representative and discuss the problem.
2. The Team Representative will schedule a conference with the
parent(s), and Coach(es), and the appropriate Athletic Director and
will act as arbitrator.
3. In the event that a parent is not satisfied with the solution offered by
the Team Representative or the Coach(es), a written formal charge
must be filed with the Board of Directors.
4. The President or Administrative Vice President shall immediately call
a Board meeting with the Board acting as a grievance committee. In
the event the President or Administrative President is a party to a
grievance, the Vice President shall act as the chairman of the grievance
committee.
B. Grievances in General:
1. Grievances concerning other Association activities shall first be
directed to a disinterested Board member.
2. The Board member must notify the remaining Board concerning the
grievance and call a meeting of the involved parties within 10 days.
3. Failing to reach a settlement will require the filing of written formal
charges with the Board of Directors as stated previously in Article X,
paragraph A, Sub-paragraph 3.
ARTICLE XI
RULES OF ORDER
A. For the purpose of conducting business during a meeting of The Association,
a quorum, being generally defined as the number of member required to be
present for the legal transaction of business, is hereby defined as the number
of members present at a given meeting which is at least a one-fifth (1/5)
representation of The Association as a whole.
B. During Board of Directors meetings, a quorum will exist when a majority of
the voting members of the Board are present.
C. During committee meetings, a quorum will be a simple majority of the
committee members.
D. Any officer who exceeds his authority as outlined in these By Laws may be
made to show cause as to why authority was exceeded. The Board of
Directors will assess the penalty for this infraction.
ARTICLE XI
AMENDMENTS
A. Amendments or revisions to the Constitution and By Laws must be approved
by two-thirds (2/3) vote of Board members present a duly constituted meeting.
B. The amendment(s)/revisions(s) must be filed with The Association Secretary.
The notice shall contain the entire subject matter of the
amendment(s)/revision(s) and must clearly indicate the proposed change.
C. The decision of the Board shall be considered final but should include to the
greatest extent possible an opportunity to modify and proposed amendment(s)
or revision(s). Absence or silence shall indicate consent to the action of those
present.
ARTICLE XII
PLAYER/CHEERLEADER ELIGIBILITY
A. Player Eligibility
1. Any child meeting age and weight (safety) requirements included in
the constitution and By-Laws of the North Georgia Youth Football
League is eligible regardless of race, color, national origin, religious
background, sex, or disability.
2. The child and his parent must have registered properly and meet the
following requirements:
a. Completion of the Membership Information Form signed and
returned to registrar.
b. Payment of fees listed on the Membership Information Form.
If full payment is not accomplished at the time of
registration, the registrar must be provided with the payment
schedule. Payment of insurance fee or declination is required
prior to the issuance of equipment.
c. A written statement from a licensed physician that the child
has been examined and is physically capable of participating
may be required. The expense for the statement is borne by
the child and his parents.
d. A certified copy of the child’s birth certificate will be
required during the certification process after practice begins.
The only acceptable form is a fully certified copy of the birth
record as provided by the Georgia (or any other state) Bureau
of Vital Statistics. Certificates may be obtained from the
above named agency or through the county probate courts.
The expense for this certificate is borne by the parents.
e. Any Player that registers after the beginning of the regular
season cannot play a game during their sign up week without
written permission of the President and the Athletic Director.
3. GAME UNIFORMS AND EQUIPMENT WILL NOT BE ISSUED
UNTIL ALL ITEMS OF REGISTRATION ARE COMPLETED
AND CERTIFIED BY THE REGISTRAR WITH THE ISSUANCE
OF AN EQUIPMENT RECORD.
B. Cheerleader Eligibility
1. Any child meeting age requirements included in the constitution and
By Laws of the NORTH WEST GEORGIA YOUTH FOOTBALL LEAGUE is eligible
regardless of race, color, national origin, religious background, sex, or
disability.
2. The child and her parent must have registered properly and meet the
following requirements:
a. Completion of the Membership Information Form signed
and returned to registrar.
b. Payment of fees listed on the Membership Information Form.
If full payment is not accomplished at the time of
registration, the registrar must be provided with the payment
schedule. Payment of insurance fee or declination is required
prior to the issuance of equipment.
c. A written statement from a licensed physician that the child
has been examined and is physically capable of participating
may be required. The expense for the statement is borne by
the child and his parents.
d. A certified copy of the child’s birth certificate will be
required during the certification process after practice begins.
The only acceptable form is a fully certified copy of the birth
record as provided by the Georgia (or any other state) Bureau
of Vital Statistics. Certificates may be obtained from the
above named agency or through the county probate courts.
The expense for this certificate is borne by the parents.
e. Any Cheerleader that registers after the beginning of the
regular season cannot cheer at a game during his or her sign
up week without written permission of the President and the
Administrative President of Cheerleading.
3. GAME UNIFORMS WILL NOT BE ISSUED UNTIL ALL ITEMS
OF REGISTRATION ARE COMPLETED AND CERTIFIED BY
THE REGISTRAR WITH THE ISSUANCE OF AN EQUIPMENT
RECORD.
C. Injuries
1. Any player/cheerleader injured during practice or a competitive event
shall notify the coach or Team Representative. In the event of a
serious injury, the parent will be immediately notified.
2. Any player/cheerleader that loses consciousness will not be permitted
to participate in any further practices/games without a statement from
a doctor stating the child is fully recovered and can participate.
ARTICLE XIV
CONDUCT
A. Parents and Coaches
1. Parents and Coaches shall conduct themselves in such a manner as to
set a positive example for the children. Participating children should
not overhear any discussion about the ability of one child as opposed
to another.
2. Discussions with the Team Representatives, Coaches, and/or Board
Members in the resolution of grievances shall not be held within
hearing of the playing field, concession stand, and the like.
3. Milford Football Association conducts activities in accordance with
the rules and regulations of the North Georgia Youth Football
Conference; therefore, coaches and Staff are subject to the remedies
prescribed by NWGYFL. Said remedies include the assessment of
monetary fees. The Head Coach for the offending team is personally
responsible for the payment of any disciplinary fee assessed by
NWGYFL and will hold Milford Football Association harmless
against the collection of the fee. The Head Coach may not participate
in practices or games until the fee is paid, unless the fee is being
contested in accordance with NWGYFL regulations.
4. During competitive events, the parents shall remain behind the crowd
control line. The shouting and/or yelling of anything other than
encouragement to the players, Coaches, linesmen, or officials may
constitute grounds for expulsion from the area by local law
enforcement officers if required.
5. The loss of a parent or Coaches temper, whether resulting in bodily
contact or not, while attending any Milford Football Association,
Inc. function, and especially so as to be witnessed by the players and
other children, constitutes grounds for immediate expulsion from the
current event by any and all Board members present. The Board may
approve a permanent expulsion and loss of membership from The
Association by a two-thirds (2/3) affirmative vote. All notifications
for permanent expulsion will be in writing.
6. The ejection of a Coach and/or parent from an official game will result
in sanctions determined by the NWGYFL and the Board. The offending
party will automatically be placed on probation. A subsequent
ejection of the same Coach and/or parent will result in the expulsion of
the offending party. These remedies are automatic and will be
administered without the Board first receiving a recommendation from
the Boys Athletic Director as prescribed in Article IV, F (1).
B. Players and Cheerleaders
1. Players and Cheerleaders should pay close attention to the coaching
staff during practice sessions or competitive events and refrain from
comments other than those beneficial to the event. The use of
profanity and vulgarity can be grounds for expulsion from the
team/squad.
2. Players and Cheerleaders waiting to actively participate should not
play among themselves by tossing balls, roughhousing, talking with
parents, or other participants and the like.
ARTICLE XV
POST SEASON GAMES
A. The Board of Directors will approve the acceptance and participation of any
of The Association teams in post-season play sanctioned by the North
Georgia Youth Football League.
B. The Board of Directors must approve participation in games not associated
with NORTH WEST GEORGIA YOUTH FOOTBALL LEAGUE.
C. The Board of Directors must approve any and all cheerleading competitions
and exhibitions.
ARTICLE XVI
FOOTBALL PARTICIPATION
A. Every football player will play a minimum number of plays per game unless
he has missed practice during the week or is under disciplinary status by the
Head Coach. In the event of a missed practice, the Head Coach must notify
the parents prior to the actual start of the competitive event. Any disciplinary
action must have been submitted in writing to the Boys Athletic Director and
must provide equal treatment for all participants. The Boys Athletic Director
will notify parents of any disciplinary action.
B. The minimum number of plays will be as follows:
1. All weight division teams with fewer than 30 players at final
certification shall have a minimum of ten (10) plays during each game.
2. All weight division teams with 30 players or more at final certification
shall have a minimum of eight (8) plays during each game.
C. The Team Representative and the Coaches Representatives must be in
agreement of the total number of plays. If discrepancies occur the child will
be given the benefit of the doubt and will receive additional plays to subscribe
to the minimum number of plays required. If possible, each representative
will maintain a separate listing of the players and shall frequently compare the
total number of plays.
D. Failure to adhere to the minimum play rule may result in a one game
suspension of the Head Coach. Continued violations could result in
suspension for the remainder of the season.
CHEERLEADING PARTICIPATION
A. All Cheerleaders will cheer at each game unless he or she is under disciplinary
status by the Head Coach. Any disciplinary action must have been submitted
in writing with the Girls Athletic Director and must provide equal treatment
for all participants. The Girls Athletic Director will notify parents of any
disciplinary action.
B. Any problems, complaints, or grievances related to cheerleading shall be
processed as set forth:
1. Coaches, participants, and parents shall first discuss the issue with the
Cheerleading Athletic Director.
2. The Cheerleading Athletic Director shall investigate and try to
arbitrate the issue.
3. Should the Cheerleading Athletic Director not be able to settle the
issue, they shall then present all the facts relating to the issue to The
Association Administrative Vice President for Cheerleading.
4. Unless the above steps are followed, the problem, complaint, or
grievance shall be automatically disregarded.
C. Each squad shall consist of the approved number of participants plus mascots.
Mascots can be any age younger than the minimal age for any division with
the minimum age being 4 by 8/1. Mascots must be approved by the
Administrative Vice President of Cheerleading.
D. Each football division shall have a dedicated squad of cheerleaders, based on
number of participants. No participant can cheer for more than one team.
E. The age for participants in each division is as follows:
1. Mighty-Mite age 5; May not turn 6 prior to 8/1 of year of participation.
2. Pee-Wee age 6; May not turn 7 prior to 8/1 of year of participation.
3. Midget 7 age 7; May not turn 8 prior to 8/1 of year of participation.
4. Midget 8 age 8; May not turn 9 prior to 8/1 of year of participation.
5. Minor 9 age 9: May not turn 10 prior to 8/1 of year of participation.
6. Minor 10 age 10; May not turn 11 prior to 8/1 of year of participation.
7. Junior ages11, 12; May not turn 13 prior to 8/1 of year of
participation.
F. Any participant desiring to cheer and/or compete in a different age division
must get approval of Administrative VP of Cheerleading.
G. Full rosters along with pictures and copies of birth certificates must be
received by September 1st. Once registration is closed, it can be reopened in
order to replace a participant if an opening has occurred up to September 15th.
H. A participant registered in a Conference Member Association shall be
permitted to move to another Member Association after the first scheduled
conference game but not after September 15th.
I. All approved mascots are eligible to attend competition. Coaches have the
right to label mascots accordingly at competition, but it must first be presented
to the Administrative VP of Cheerleading for approval.
J. Competition Practice will begin the first day after August 15th. Gym time and
locations will be provided by the Board. Any Participant missing three
practices after September 1st shall be removed from competition upon
approval of Board of Directors. Missing three mandatory practices without
notifying the Head Coach prior to miss could result in disqualification.
